Privacy Policy

1. Legislation

 

The data controller for this website, Wordatlas.be, respects the Belgian legislation of 8 December 1992 concerning the protection of privacy when processing personal data, as well as Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC.

 

2. Who we are

 

Word Atlas is located at Kasteellaan 93, 9000 Gent, Belgium, and can be contacted on contact@wordatlas.be. Word Atlas will also be referred to with “us” or “we”.

This policy (“Privacy Policy”) describes which data is being collected when our site is used, why such data is being collected and what your rights are in controlling your data. You will understand how we work and what you can do.

This Privacy Policy applies to (i) the website Wordatlas.be (“the website”), (ii) the services of Word Atlas, and (iii) sharing posts from Word Atlas in other media. Points (i) and (ii) are hereafter referred to as the “services”.

Visiting the website, using Word Atlas’ services and contributing to posts that can be shared by Word Atlas, implies that you have given consent (by opt-in or filling in your personal data) in the context of this Privacy Policy, and thus for the way in which we collect, use and process your data. This does not include data for which explicit consent is legally required, which is only the case for sensitive data and data belonging to certain groups of people (based on religion, sexuality etc.).

 

3. Which data is being collected?

 

Personal data that you deliberately register

Website Word Atlas:

  • First name
  • Last name
  • Phone number (optional)
  • E-mail address

These data are being collected by use of the contact form on the website or by subscribing to the newsletter.

In principle, we never ask sensitive data (e.g. about religious beliefs, race, sexuality, medical data etc.). In case this would be necessary, we commit to asking explicit consent to collect and use such personal data.

 

Data that is automatically saved

This type of data concerns the use of our website and are kept in log files. The following data are logged:

  • IP address
  • Browser information
  • The website that has led you to this website
  • The pages you’ve clicked on this website
  • Time spent on each page
  • The type of device you’ve used to visit this website

 

Cookies and other data files

What is a cookie?

Our website uses cookies. A cookie is a text file that is placed in your browser when you visit our website. It contains a unique code with which your browser can be recognized when visiting several pages on this website (a “session cookie”) or when visiting the website again at a later time (a “permanent cookie”). Our servers or one of the partners this website works with may place cookies in your browser. Our server is only able to read the cookies it has placed itself and has no access to any other information on your browser or your device.

Cookies facilitate the interaction between you and the website and allow for a greater speed. They can help to navigate the website, e.g. by saving your language preference. Cookies may contain data about elements on the website you’ve clicked. A part of the cookies on our website are essential for proper functioning of the site.

Refusing cookies

In the browser settings of your device, you can delete cookies at any time and adapt the settings to refuse placement of new cookies. The method differs depending on which browser you use. If necessary, you could consult the help function of your browser.

We use the information from cookies to see how you use our website and to optimize our website based on which content is most relevant and attracts most traffic.

Which cookies are used, is described under point 4 “Use of cookies and Google Analytics”. Our website may also use other cookies for which explicit consent is not required under EU legislation. You can find more information here: http://ec.beropa.be/ipg/basics/legal/cookies/index_en.htm

 

4. Why do we collect data?

 

Use of personal data
  • Provision of information you have requested
  • Direct marketing (i.e. newsletters, mailings)
  • Processing messages/questions
  • Service provision
  • Compilation of user statistics
  • Security and improvement of our services
  • User admin

We will not collect or use information for other purposes than those described in this Privacy Policy, unless we have obtained your explicit consent for such purposes.

 

Use of cookies and Google Analytics

We collect information about your device, i.e. your IP address, operating system and browser type. This information is collected to execute system admin and to make reports. The reports only contain statistical data about browsing behaviour and patterns; they are anonymous.

The cookies used for such reporting are connected to Google Analytics, which is a tool for web analysis that helps us understand how visitors use the website. We only use these data to examine how we can optimize the website.

In case you want to stop Google Analytics from analysing your online behaviour on the website, you can download an add-on to prevent this from happening: https://tools.google.com/dlpage/gaoptout?hl=en-GB

The installation of the add-on doesn’t affect your browsing experience.

To read more about cookies from Google Analytics and how they work, see https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage

 

5. Data storage

 

Unless a longer storage period is necessary or justified (i) by law, or (ii) to adhere to a legal obligation, Word Atlas will in principle store your data for a maximum of ten years or for the contract duration. This period is necessary for the purposes described under “Use of personal data”.

However, we commit to shorten this storage period when keeping data for ten years doesn’t serve any purpose.

 

6. Data security

 

Word Atlas commits to taking reasonable, physical, technological and organizational precautions to prevent (i) unauthorized access, and (ii) loss, abuse or change of your personal data.

Word Atlas will save all collected personal data on a secure server in the European Union.

Despite our security policy, our procedures and controls, we can’t guarantee 100% security. No method for data transfer by use of the internet or electronic storage is completely secure.

The visitor recognizes that Word Atlas can’t be held liable for any direct or indirect damage suffered as a consequence of illegal or unjustified use of data by third parties, unless Word Atlas has committed grave misconduct that led to the damage.

Due to the data protection legislation, we are also obliged to inform you as well as the Privacy Commission of any data leaks that have taken place as soon as possible.

 

7. Data sharing with third parties

 

We don’t share your data with third parties, unless this is necessary to provide you with one of our services. In case Word Atlas needs to share your data with third parties, these parties should treat your personal data in accordance with the provisions of the applicable legislation.

Despite this general rule, Word Atlas may share your data with the competent authorities (i) when we are legally obliged to do so or in the context of a judicial procedure, and (ii) to protect our rights.

Word Atlas will never sell, lease or lend your data to third parties. Any third parties that Word Atlas does business with where personal data are transferred, will sign a data processing agreement that contains the necessary guarantees concerning confidentiality and privacy protection.

 

8. Third parties

 

Cross-border data processing

Personal data that we collect, will be saved and processed in the European Union.

 

Third party cookies

Facebook, LinkedIn and Google Analytics may use a third party for the collection and analysis of data. Business partners of these companies may place third party cookies on your device. These cookies can be used to advertise products or services based on your interests on other websites.

To find out more about these third party cookies, which information is being collected, how that information is being used and how you can protect your privacy from this activity, you can visit the following websites:

The Network Advertising Initiative => http://www.networkadvertising.org/managing/opt_out.asp
The Digital Advertising Alliance => http://www.aboutads.info/
The European Digital Advertising Alliance => http://youronlinechoices.eu/
Facebook cookie policy => https://www.facebook.com/policies/cookies/
LinkedIn cookie policy => https://www.linkedin.com/legal/cookie-policy

 

Links to other websites

Our services may contain hyperlinks to other websites. Word Atlas isn’t responsible for the privacy policy of the third parties whose website you will visit if you click the link.

 

9. Your privacy rights

 

If you wish to exercise your privacy rights as described below, please contact us on contact@wordatlas.be or fill in the form provided by the Privacy Commission and send it by e-mail or post:

  • Right to access your personal data Word Atlas may have
  • Right to correct, complete or update your personal data
  • Right to have your personal data erased (“right to be forgotten”)
  • Right to restrict the processing of your personal data
  • Right to transfer your personal data (data portability)
  • Right to object to the processing of your personal data
  • Right to object to automated decision-making and profiling
  • Right to object to direct marketing

Exercising these rights is free of charge. Contact us on contact@wordatlas.be, use the contact form on our website or the other contact details mentioned under point 13 “Contact details”.

 

10. Copyright

 

The content of this website is protected by copyright. The copyright belongs to Word Atlas and its partners. All rights reserved. Any information from this website (including, but not limited to, text, presentations, illustrations, images, video and audio) can’t be copied, transferred, distributed or saved without the written consent of Word Atlas. Changing the content of this website is forbidden.

 

11. Changes to the Privacy Policy

 

This Privacy Policy corresponds to the use and the possible future uses of the services. Adapting or changing our services may lead to changes to this Privacy Policy. We are entitled to update this Privacy Policy by placing a new version on the website. We advise to check the Privacy Policy for updates regularly.

 

12. Complaints

 

If you have any complaints about how we collect, use and/or process your personal data, you can file a complaint with the Privacy Commission.

 

13. Contact details

 

If you have any questions about this Privacy Policy, contact us here:
Word Atlas
Kasteellaan 93
9000 Gent
contact@wordatlas.be

 

Photo thanks to European Parliament. Website: Ignited by Incendiary © 2018. All Rights Reserved.

Sara Reyniers - Kasteellaan 93, 9000 Gent (Belgium) - Btw: BE 0652 801 981 - contact@wordatlas.be

Privacy Policy

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