The data controller for this website, Wordatlas.be, respects the Belgian legislation of 8 December 1992 concerning the protection of privacy when processing personal data, as well as Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC.
2. Who we are
Word Atlas is located at Kasteellaan 93, 9000 Gent, Belgium, and can be contacted on firstname.lastname@example.org. Word Atlas will also be referred to with “us” or “we”.
3. Which data is being collected?
Personal data that you deliberately register
Website Word Atlas:
- First name
- Last name
- Phone number (optional)
- E-mail address
These data are being collected by use of the contact form on the website or by subscribing to the newsletter.
In principle, we never ask sensitive data (e.g. about religious beliefs, race, sexuality, medical data etc.). In case this would be necessary, we commit to asking explicit consent to collect and use such personal data.
Data that is automatically saved
This type of data concerns the use of our website and are kept in log files. The following data are logged:
- IP address
- Browser information
- The website that has led you to this website
- The pages you’ve clicked on this website
- Time spent on each page
- The type of device you’ve used to visit this website
Cookies and other data files
What is a cookie?
Cookies facilitate the interaction between you and the website and allow for a greater speed. They can help to navigate the website, e.g. by saving your language preference. Cookies may contain data about elements on the website you’ve clicked. A part of the cookies on our website are essential for proper functioning of the site.
In the browser settings of your device, you can delete cookies at any time and adapt the settings to refuse placement of new cookies. The method differs depending on which browser you use. If necessary, you could consult the help function of your browser.
We use the information from cookies to see how you use our website and to optimize our website based on which content is most relevant and attracts most traffic.
4. Why do we collect data?
Use of personal data
- Provision of information you have requested
- Direct marketing (i.e. newsletters, mailings)
- Processing messages/questions
- Service provision
- Compilation of user statistics
- Security and improvement of our services
- User admin
We collect information about your device, i.e. your IP address, operating system and browser type. This information is collected to execute system admin and to make reports. The reports only contain statistical data about browsing behaviour and patterns; they are anonymous.
The cookies used for such reporting are connected to Google Analytics, which is a tool for web analysis that helps us understand how visitors use the website. We only use these data to examine how we can optimize the website.
In case you want to stop Google Analytics from analysing your online behaviour on the website, you can download an add-on to prevent this from happening: https://tools.google.com/dlpage/gaoptout?hl=en-GB
The installation of the add-on doesn’t affect your browsing experience.
To read more about cookies from Google Analytics and how they work, see https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage
5. Data storage
Unless a longer storage period is necessary or justified (i) by law, or (ii) to adhere to a legal obligation, Word Atlas will in principle store your data for a maximum of ten years or for the contract duration. This period is necessary for the purposes described under “Use of personal data”.
However, we commit to shorten this storage period when keeping data for ten years doesn’t serve any purpose.
6. Data security
Word Atlas commits to taking reasonable, physical, technological and organizational precautions to prevent (i) unauthorized access, and (ii) loss, abuse or change of your personal data.
Word Atlas will save all collected personal data on a secure server in the European Union.
Despite our security policy, our procedures and controls, we can’t guarantee 100% security. No method for data transfer by use of the internet or electronic storage is completely secure.
The visitor recognizes that Word Atlas can’t be held liable for any direct or indirect damage suffered as a consequence of illegal or unjustified use of data by third parties, unless Word Atlas has committed grave misconduct that led to the damage.
Due to the data protection legislation, we are also obliged to inform you as well as the Privacy Commission of any data leaks that have taken place as soon as possible.
7. Data sharing with third parties
We don’t share your data with third parties, unless this is necessary to provide you with one of our services. In case Word Atlas needs to share your data with third parties, these parties should treat your personal data in accordance with the provisions of the applicable legislation.
Despite this general rule, Word Atlas may share your data with the competent authorities (i) when we are legally obliged to do so or in the context of a judicial procedure, and (ii) to protect our rights.
Word Atlas will never sell, lease or lend your data to third parties. Any third parties that Word Atlas does business with where personal data are transferred, will sign a data processing agreement that contains the necessary guarantees concerning confidentiality and privacy protection.
8. Third parties
Cross-border data processing
Personal data that we collect, will be saved and processed in the European Union.
Third party cookies
Facebook, LinkedIn and Google Analytics may use a third party for the collection and analysis of data. Business partners of these companies may place third party cookies on your device. These cookies can be used to advertise products or services based on your interests on other websites.
To find out more about these third party cookies, which information is being collected, how that information is being used and how you can protect your privacy from this activity, you can visit the following websites:
The Network Advertising Initiative => http://www.networkadvertising.org/managing/opt_out.asp
The Digital Advertising Alliance => http://www.aboutads.info/
The European Digital Advertising Alliance => http://youronlinechoices.eu/
Links to other websites
9. Your privacy rights
If you wish to exercise your privacy rights as described below, please contact us on email@example.com or fill in the form provided by the Privacy Commission and send it by e-mail or post:
- Right to access your personal data Word Atlas may have
- Right to correct, complete or update your personal data
- Right to have your personal data erased (“right to be forgotten”)
- Right to restrict the processing of your personal data
- Right to transfer your personal data (data portability)
- Right to object to the processing of your personal data
- Right to object to automated decision-making and profiling
- Right to object to direct marketing
Exercising these rights is free of charge. Contact us on firstname.lastname@example.org, use the contact form on our website or the other contact details mentioned under point 13 “Contact details”.
The content of this website is protected by copyright. The copyright belongs to Word Atlas and its partners. All rights reserved. Any information from this website (including, but not limited to, text, presentations, illustrations, images, video and audio) can’t be copied, transferred, distributed or saved without the written consent of Word Atlas. Changing the content of this website is forbidden.
If you have any complaints about how we collect, use and/or process your personal data, you can file a complaint with the Privacy Commission.
13. Contact details